MIS 4596
Project Charter
| Project Title | Improve Software License Management | Product/Process Impacted | Software Licenses |
| Start Date | 1/25/2018 | Organization/Department | All Departments/IT |
| Target Completion Date | 5/1/2018 | Champion | IT Department Head |
Description |
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| 1. Project Description |
Companies lose money from the mismanagement of software licenses for many reasons, including penalties due to breach of vendor contracts or waste due to underuse. Companies lack the proper tools to track the utilization and management of software licenses. This project will enable an organization to improve the software license management process by distributing, tracking, and retrieving software licenses and notifying managers of improper usage. We will create a platform that monitors, provisions, and manages software licenses across an enterprise. In addition, our consultants will offer an optional extra service of executing quarterly audits of an organization’s software licensing process or a review of its software license agreements. Our software will allow an organization to eliminate waste and costs associated with the management of software licenses.
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| 2. Project Scope |
We will develop a desktop application that displays the functionality of our software license management system in a simple user interface. Our application will monitor the usage of software licenses. The application will list all licenses that a company has purchased and that the company’s devices are running. The application will have the ability to add or remove licenses from a company device. The application will list the licenses being used by each department. We will develop functionality that allows employees or departments to request a certain number of licenses for software that they need to use. It will distribute the software licenses to certified users or retrieve them from uncertified users. The capabilities of our application will end when including software not related to license management.
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Metrics |
Baseline |
Current |
Goal |
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| Develop a software license management system that will allow organizations to cut costs by facilitating more efficient and effective license usage and management. | Software Cost Reduction | $800,000 | $700,000 | $500,000 | ||||||||||||
| Penalties on software license overuse | $100,000 | $100,000 | $60,000 | |||||||||||||
| Reduction in overall licenses purchased | 100 | 100 | 75 | |||||||||||||
| Increase number of users per license | 1 | 1 | 2 | |||||||||||||
| 4. Business Results Expected
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Financial savings for clientele who no longer must deal with financial waste related to inefficient use of software. Additional savings for clientele who choose to reduce IT staff because of reduced software-related workload. Our software will increase the bottom-line by decreasing an organization’s expenses related to software licenses. Our organization will benefit by selling this software to clients. Selling the software license management product will generate revenue for our company. | |||||||||||||||
| 5. Team members | Tony Messina
Kellen O’Connor Andrew Kondelin Jack Perrotta Michael Doyle |
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| 6. Support Required and risks | UI/UX Design Tools
Knowledge of machine monitoring software deployment UI/UX Designers/Developers |
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| 7. Customer Benefits | The project will reduce financial expenditures related to the use of software across an enterprise. The software license management system will allow IT departments manage software licenses in a central location. The product will reduce penalties from vendors for overuse of software and underuse of licenses. Additionally, it will dramatically reduce software install related workload for IT departments of businesses. | |||||||||||||||
| 8. Technology Architecture | Tools:
– UI/UX Design: Justinmind – Monitoring: Application monitoring agent. (Source: Github) – Software Deployment: Object oriented language (C), subject to change based on need. Resource skill sets: – Michael Doyle, Justinmind – Andrew Kondelin & Jack Perrotta, Monitoring – Kellen O’Connor, Software Deployment |
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| 9. Overall schedule/Work Breakdown Structure (Key milestones & dates)
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Responsible
individual |
Output (notes, diagrams, interviews, screen prints) | Date started if in progress
Or Expected completion date |
Date completed, or date completion is expected | ||||||||||||
| Planning
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Andrew Kondelin | Project Charter, notes, diagrams | 1/29/2018 | 1/30/2018 | ||||||||||||
| Analysis
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Kellen O’Connor | Notes & diagrams from evaluations | 1/29/2018 | 5/1/2018 | ||||||||||||
| Design
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Jack Perrota | Design sketches & wireframes | 5/1/2018 | 5/1/2018 | ||||||||||||
| Implementation: Construction
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Michael Doyle | Justinmind screen prints | 5/1/2018 | 5/1/2018 | ||||||||||||
| Implementation: Testing
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ALL | Varied | 5/1/2018 | 5/1/2018 | ||||||||||||
| Installation
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ALL | Varied | 5/1/2018 | 5/1/2018 | ||||||||||||